Feature list

TodoCatalyst Features

We worked hard to bring you a great feature set. Not everything is listed here, but it should give you a good idea about what features are available.

Let us know what you need and if there are specific features you would like see!

Click below to jump directly to specific features

Tasks

  • Task status (Created, Ongoing, Waiting, Completed, Cancelled)
  • Starring (tasks can be highlighted by starring them)
  • Data/Time stamp button for task Notes (track when a particular comment was added)
  • Due dates
  • Start dates
  • Reminders
  • When a task fits into a time block, the finish time is shown
  • Completion date
  • Categories (multiple)
  • Repeat (see full list below)
  • Estimated time
  • Remaining time
  • Actual effort (set manually or by Timer)
  • Wait until date (automatically hide task until this date)
  • Waiting Reminder
  • Waiting since date (automatically set)
  • Hide task until date
  • Priority (1-9)
  • Importance High/Low (Eisenhower)
  • Urgency High/Low (Eisenhower)
  • NB. Sorting can based on combined Importance+Urgency
  • Difficulty (identify challenging and easy tasks)
  • Affinity (identify tasks you like or dread)
  • Value (task value)
  • Value/hour (ROI, task value divided by effort)
  • Started on date (automatic)
  • Completion date (automatic)

Projects

  • Everything listed under Tasks (Projects are simply tasks with subtasks added)
  • New subtasks can be 'pinch-inserted' directly in the right place
  • When pinch-inserting, dragging right will start creating subtasks, dragging left again will create tasks the level above
  • Unlimited depth of subtasks (every subtask can be a subproject)
  • Sum of subtask effort (Estimate, Remaining, Actual)
  • Project status is based on subtask status (e.g. project becomes Ongoing when first subtask is started)
  • Setting project status updates all subtasks (e.g. set a project Waiting and all subtasks are set Waiting)
  • Automatic subtask updates based on project values (Due dates, Priority, ...)
  • Projects can repeat (entire projects or subprojects can have their own repeats)
  • Project subtasks can be dragged and dropped to any position (reorder, drop as lower level subtasks, ...)

Timer

  • Timer can be started for a list, a category, a project or an individual task
  • The Timer automatically steps through tasks in lists, categories or projects (leaf tasks)
  • Timer can be paused and restarted
  • Timer keeps running even when TodoCatalyst is not active or phone is off
  • Timer has action buttons to process timed task: Completed, Waiting, Next task
  • Show Estimate, Remaining and previously captured Actual work time (expandable section)
  • Task Remaining time (or estimate) can be directly updated in the Timer
  • The timer time value can be edited by longpress (for example if the timer was left running by mistake)
  • Popup to update Remaining effort when a task is not Completed
  • Popup to set Wait Until date when setting a task Waiting
  • TIMER CUSTOMIZATION:
  • Show or hide next-coming task (hide for focus, show for subconscious preparation)
  • Show or hide seconds (hiding seconds for a calmer experience)
  • Automatically start Timer on next-coming task (stay in the flow)
  • The Timer can be shown in every view so tasks can be edited without forgetting that a task is being timed.

Interrupt Timer

  • Automatically create a new task and start timing it
  • Auto-pause: the Interrupt Timer automatically pauses an already running Timer, and restarts it after the interrupt
  • Interrupt tasks are marked as Interrupts, e.g. for statistics
  • Interrupt tasks can be interrupted (although we hope you'll never need this)

Templates

  • Templates can be fully fledged projects with predefined estimates, due dates, reminders, priorities, repeats, categories etc
  • Templates can be created directly from existing projects, subprojects or tasks and will for example reuse actual effort as template estimate
  • Projects or tasks can be created directly from a selected Template
  • Templates can be inserted into existing tasks (no need to know which template to use when creating the task)
  • Templates can be inserted into any level of a project, as tasks or subprojects
  • When instantiating a template, all dates can be automatically set relative to a new due date

Lists

  • List can be ordered manually using drag and drop
  • The view (filtering and sorting) of lists can be customized
  • New tasks can be 'pinch-inserted' directly into the desired position in a list
  • Operations on selected elements of a list make it easy to edit many tasks at once
  • Lists can show different levels of details for tasks/projects (clean, relevant, all)
  • Group heading are automatically added when sorting lists on a specific value
  • The count of tasks in a list can be set to number of show project 'leaf' tasks instead of projects

Predefined views

  • The filtering and sorting of any list, category or subtask list can be customized
  • Views can filter (hide) certain tasks (e.g. Waiting tasks) and sort on any value (importance, value/hour, ...)

Categories

  • A task or project can be assigned to multiple Categories at once
  • Tasks in categories can be manually sorted
  • Categories can have their own time blocks (e.g. for Getting Things Done methodology)
  • The effort of all tasks is automatically calculated

Reminders

  • The Reminders screen shows all expired Reminders that have not been dealt with by the user yet
  • If a reminder is triggered while the app is active, the reminders screen is shown directly
  • Clicking a system reminder opens the app directly in the Reminders screen
  • Default snooze time can be set by user
  • All Reminders can be quickly snoozed or cancelled with just one tap
  • Each Reminder can be snoozed or cancelled individually
  • Snooze interval can be set to any value by longpress
  • The text shown in the native (iOS/Android) reminders can be customized

Predefined lists

  • "Inbox" is the default list for created tasks (often used with Getting Things Done)
  • "Overdue" shows tasks that were before today which are still not completed.
  • "Next" shows upcoming tasks (starting tomorrow)
  • "Done" shows the recent history of completed tasks sorted by completion date - a quick way to see what work was done
  • "Created" shows a 'diary' view with tasks shown in the order in which they were created. It's like keeping a chronological diary of tasks with the status of each one directly visible (similar to e.g. Bullet Journal approach)
  • "Edited" shows tasks based on when they were last edited
  • "All projects" shows a complete list of all projects
  • "All tasks" shows a complete list of all tasks

"Review" view

  • Review screen will show completed tasks grouped by either date (by day, week, or month) or by List or Category
  • For each group, the view sums up the actual time spent, the estimated time and the sum of the relevant time blocks.
  • Subtasks from the same project can be grouped together to summarize project work
  • It is possible to group by two levels which is incredibly powerful, for example:
  • - see on a weekly basis which categories were worked on.
  • Navigate long lists easily: tapping the title area jumps to start of list, longpress jumps to bottom, double-tap switches between two last positions

Task and project Estimates

  • Intial estimate is automatically used as Remaining time
  • Define a default 'average' estimate which is automatically used when you don't set one
  • Estimates can be entered textually in task text as "1h15", "20m" or "20min"
  • The first estimate for a project is kept so it can be compared to the sum of subtask estimates
  • Remaining effort for a task can be automatically updated**

Time blocks

  • Time blocks can be defined for lists, categories and individual projects
  • Time blocks can be defined as start time and duration, or start and end time
  • Time blocks show the tasks or projects that fit into them (based on their estimates)
  • Time blocks can repeat and multiple future time blocks can be shown at once
  • The Timer can be started for a time block to step through its tasks

Usability

  • Define if you want new tasks added to the beginning or end of a list
  • Task swipe buttons let you start the timer, star a task or other handy actions like change the due date of an overdue task to today
  • Setting to keep phone screen on while app is active
  • Setting to keep phone screen on while app is active
  • Every screen, field, or setting has built-in help, simply touch the field description or screen title to show/hide it
  • TodoCatalyst has multi-platform consistency (the iOS and Android apps are perfectly in sync) so if you switch, you will have exactly the same TodoCatalyst

Didn't find what you were looking for?

Let us know: suggestion@todocatalyst.com